SPONSORSHIP & EXHIBITOR OPPORTUNITIES
Promotional Opportunities at the
Annual Meeting of the American Scientific Affiliation
The American Scientific Affiliation (ASA) is pleased to offer a variety of opportunities for groups and organizations to participate in its Annual Meeting at the The Catholic University of America, Washington, DC, Friday, July 26 – Monday, July 29, 2024. This promotional packet provides information for the ways exhibitors, advertisers, and sponsors can engage in this special annual event. We hope to see you there!
Program Advertising
The ASA conference program provides detailed information about all aspects of the conference. The conference features first-class plenary speakers, exciting field trips, excellent workshops and much more. The program will be distributed to all attendees, reaching an estimated 350 people from academia, industry, and faith-based organizations. To place an ad, complete the attached order form. All advertisement orders and artwork must be received by Friday, June 21, 2024.
Advertisement Options
| Program Ad | Width | Height | Price |
|---|---|---|---|
| Quarter–page | 3 1/8" | 4 1/2" | $75 |
| Half-page: Horizontal | 6 1/2" | 4 1/2" | $150 |
| Half-page: Vertical | 3 1/8" | 9" | $150 |
| Full–page | 6 1/2" | 9" | $250 |
| Full color back cover | 8 1/2" | 11" | $500 |
Graphic Requirements
Advertisements should be submitted electronically in .pdf or .jpg format. ASA is not able to create advertisement graphics or layout ad contents.
Submission of Graphics
Please send all advertisement files to Lyn Berg at lyn@asa3.org.
Ad submission deadline is Friday, June 21, 2024
Conference Sponsorship
Conference sponsorship enables groups, organizations, or individuals to underwrite (all or in part) the cost of various elements of the conference. This is a wonderful way to partner with the ASA and enhance the conference experience for all attendees. Suggestions for possible sponsorships are provided below, and the ASA welcomes creative suggestions for additional sponsorship initiatives. Sponsorship requests are due by Friday, June 21, 2024.
Potential Sponsorship Options
The ASA works with each group, organization, and individual to determine the most appropriate sponsorship opportunity. Sponsorships typically range from $500–$3,000 and sponsors determine the amount they would like to contribute. Types of sponsorships vary from year to year, but there are several components of the conference for which the cost can very easily be sponsored. These include:
Conference Program Elements
- Plenary underwriting
- Workshop underwriting
- Morning beverage breaks
- Afternoon refreshment breaks
- Hosted receptions (based on schedule availability)
- ASA branded give-away item, for example, a t-shirt, water bottle, or tote bag, to be given to every conference attendee
Student Scholarships
ASA has about 250 student members. Attendance at the conference can be
challenging for students on limited budgets. Sponsors may designate
scholarship funds of any amount to cover student registration, lodging,
and meals.
Activity or Meal Meet-Ups
Sponsors can invite conference attendees to “meet-up” to engage in an
activity together or for a meal at a local restaurant to discuss a
particular topic.
Sponsorship Requests
To request a sponsorship option, contact Becky English. Requests are due Friday, June 21, 2024.
- Email: becky@asa3.org
- Call: 978-887-8833
Exhibit Hall Space
Exhibit hall space is available to organizations aligned with the mission of ASA and the theme of the conference. A variety of packages are available offering a range of engagement with conference attendees. Complete the attached order form to reserve your exhibit space. Exhibit hall space orders are due by Friday, June 21, 2024.
Exhibitor Options
| Exhibitor Packages | |||||
|---|---|---|---|---|---|
| Package includes: | Unattended $250 |
Standard $500 |
Premier $1,000 |
Silver $2,000 |
Gold $3,000 |
| Number of tables (includes tablecloth and skirt) | 1 | 1 | 1 | 2 | 2 |
| Organization brochure in conference packet | Yes | Yes | Yes | Yes | Yes |
| Organization ad in conference program | ¼ page | ½ page | Full page | Full page | |
| Meal tickets | 1 daily lunch ticket | 1 daily lunch ticket | 1 daily lunch ticket | 2 daily lunch tickets | |
| Conference registration (allows one exhibit staff to attend all conference sessions) | 1 | 1 | 2 | ||
| Organization ad in an issue of the ASA journal, Perspectives on Science and Christian Faith | ½ page | ½ page | Full page | ||
| Organization ad in an ASA NewsNote prior to the conference | Yes | ||||
Exhibitor Hall Set-Up
Exhibitors may begin set up at 8:00 am and should complete it by 5:00 pm on Friday, July 26. Displays must be taken down by 1:00 pm on Monday, July 29, 2024.
Shipping and Receiving
Ship display materials to arrive no earlier than 1 week prior to:
Attn: ASA, Your Name and Organization
ATTN: Ieva Vitola
The Catholic University of America
Office of Events and Conference Services
Edward J Pryzbyla University Center Rm 204E
620 Michigan Ave, NE
Washington, DC 20064
Please label each box of multiple boxes, for example “Box 1 of
6.”
Your organization is responsible for all shipping expenses to and
from the conference.