SPONSORSHIP & EXHIBITOR OPPORTUNITIES
Promotional Opportunities at the
Annual Meeting of the American Scientific Affiliation
The American Scientific Affiliation (ASA) is pleased to offer a variety of opportunities for groups and organizations to participate in its Annual Meeting at Point Loma Nazarene University in San Diego, CA, July 29–August 1, 2022. This promotional packet provides information for the ways exhibitors, advertisers, and sponsors can engage in this special annual event. We hope to see you in California!
Who We Are
The ASA was founded in 1941 as an international network of
Christians in the sciences. As scientists, members of the ASA take part
in humanity’s exploration of nature, its laws, and how it works. As
Christians, ASA members want to know not only how the universe operates
and came into being, but also why it exists in the first place.
What We Do
ASA’s unique mission is to integrate, communicate, and facilitate
properly researched science and theology in service to the Church and
the scientific community. We believe that honest and open studies of
both scripture and nature are mutually beneficial in developing a full
understanding of human identity, relationships, and our environment.
Additionally, the ASA is committed to advising churches and our society
in how best to employ science and technology while preserving the
integrity of God’s creation.
Our Membership includes scientists, scholars, researchers, and undergraduate and graduate students in the sciences. This includes those affiliated with institutions of higher education, industry, and organizations involved in non-formal education such as denominational and para-church organizations.
Our Annual Conference: Attending the ASA annual meeting provides educators and scientists with a spectrum of opportunities to both enrich their professional life and contribute to the sciences. Many exhibitors have also expressed how the conference is a professional opportunity for them because of their connections to students and emerging scholars.
Promotional Opportunities:
Exhibit Hall Space: The facilities at Point Loma Nazarene University are outstanding, and exhibits will be located in close proximity to the plenary sessions. The table size is 6' long x 30" wide. Exhibit space is open throughout the conference, providing maximum opportunities for connecting with scientists, educators, and students. There are several opportunities for your organization to display at the conference, and we strive to ensure that you will receive a strong return on your investment.
Conference Sponsorship: There are many opportunities for sponsorship during the Annual Meeting. Groups, organizations, or individuals may underwrite a specific program or feature of the Annual Meeting to partner with ASA and enhance the conference experience for attendees.
Program Advertising: An extensive program book is provided to all conference attendees and contains detailed information on speakers, workshops, and symposium presentations. Advertisements are available in multiple sizes and offer premium exposure to a wide range of academic and industry professionals.
Exhibit Hall Space
Exhibit hall space is available to organizations aligned with the mission of ASA and/or the theme of the conference. A variety of packages are available offering a range of engagement with conference attendees. Complete the attached order form to reserve your exhibit space. Exhibit hall space orders are due by Friday, June 24, 2022.
Exhibitor Options
| Exhibitor Packages | |||||
|---|---|---|---|---|---|
| Package includes: | Unattended $250 |
Standard $500 |
Premier $1,000 |
Silver $2,000 |
Gold $3,000 |
| Number of tables (includes tablecloth and skirt) | 1 | 1 | 1 | 2 | 2 |
| Organization brochure in conference packet | Yes | Yes | Yes | Yes | Yes |
| Organization ad in conference program | ¼ page | ½ page | Full page | Full page | |
| Meal tickets | 1 daily lunch ticket | 1 daily lunch ticket | 1 daily lunch ticket; 1 gala ticket | 2 daily lunch tickets; 2 gala tickets | |
| Conference registration (allows one exhibit staff to attend all conference sessions) | 1 | 1 | 2 | ||
| Organization ad in an issue of the ASA journal, Perspectives on Science and Christian Faith | ½ page | ½ page | Full page | ||
| Organization ad in an ASA NewsNote prior to the conference | Yes | ||||
Exhibitor Hall Set-Up
Exhibitors may begin set up at 4:30 pm and should complete it by 5:00 pm on Friday, July 29. Displays must be taken down by 1:00 pm on Monday, August 1, 2022.
Shipping and Receiving
Ship display materials to:
Attn: ASA, Your Name and Organization
Point Loma Nazarene University
3900 Lomaland Dr
San Diego, CA 92106
Please label each box of multiple boxes, for example “Box 1 of
6.”
Your organization is responsible for all shipping expenses to and
from the conference.
Conference Sponsorship
Conference sponsorship enables groups, organizations, or individuals to underwrite (all or in part) the cost of various elements of the conference. This is a wonderful way to partner with ASA and enhance the conference experience for all attendees. Suggestions for possible sponsorships are provided below, and ASA welcomes creative suggestions for additional sponsorship initiatives. Sponsorship requests are due by Friday, June 24, 2022.
Potential Sponsorship Options
ASA works with each group, organization, and individual to determine the most appropriate sponsorship opportunity. Sponsorships typically range from $500–$3,000 and sponsors determine the amount they would like to contribute. Types of sponsorships vary from year to year, but there are several components of the conference for which the cost can very easily be sponsored. These include:
Conference Program Elements
- Plenary underwriting
- Workshop underwriting
- Morning beverage breaks
- Afternoon refreshment breaks
- Hosted receptions (based on schedule availability)
- ASA branded give-away item, for example, a t-shirt, water bottle, or tote bag, to be given to every conference attendee
Student Scholarships
ASA has over 1,200 student members. Attendance at the conference can
be difficult for students on limited budgets. Sponsors may designate
scholarship funds of any amount to cover student registration, lodging,
and meals.
Activity or Meal Meet-Ups
Sponsors can invite conference attendees to “meet-up” to engage in an
activity together or for a meal at a local restaurant to discuss a
particular topic.
Sponsorship Requests
To request a sponsorship option, contact Vicki Best. Requests are due Friday, June 24, 2022.
Program Advertising
The ASA conference program provides detailed information about all aspects of the conference. The conference features first-class plenary speakers, exciting field trips, excellent workshops and much more. The program will be distributed to all attendees, reaching an estimated 350 people from academia, industry, and faith-based organizations. To place an ad, complete the attached order form. All advertisement orders and artwork must be received by Friday, June 24, 2022.
Advertisement Options
| Program Ad | Width | Height | Price |
|---|---|---|---|
| Quarter–page | 3 1/8" | 4 1/2" | $75 |
| Half-page: Horizontal | 6 1/2" | 4 1/2" | $150 |
| Half-page: Vertical | 3 1/8" | 9" | $150 |
| Full–page | 6 1/2" | 9" | $250 |
| Full color back cover | 6 1/2" | 9" | $500 |
Graphic Requirements
Advertisements should be submitted electronically in .pdf or .jpg format. ASA is not able to create advertisement graphics or layout ad contents.
Submission of Graphics
Please send all advertisement files to Lyn Berg at lyn@asa3.org.
Ad submission deadline is Friday, June 24, 2022